Time Blocking Template Generator
Pick a productivity method, build your day, export to any calendar. Interactive. Free. No signup.
Pick a method that fits how you work
Deep Work· Cal Newport
Built around two uninterrupted 90-minute focus blocks per day, separated by admin and recovery. Cal Newport's argument: cognitively demanding work compounds when it's protected, and shatters when it isn't.
Load this preset
Eisenhower Matrix
Splits the day into four quadrants by urgency and importance. The morning belongs to important-not-urgent work; reactive tasks get pushed to a single afternoon window.
Load this presetUltradian Rhythms
Five 90-minute work cycles separated by 20-minute recovery breaks. Matches the body's natural ultradian rhythm, the same rhythm that governs sleep cycles.
Load this presetPomodoro Stack
Three themed focus sessions per day, each made of four 25/5 Pomodoro bundles. Best for tasks you're avoiding: the 25-minute commitment is small enough to start.
Load this presetMaker / Manager· Paul Graham
Mornings are reserved for one continuous maker block with no meetings and no context switches. Afternoons absorb every meeting, call, and 1:1 in a single contiguous window.
Load this presetThree steps. Ninety seconds.
Pick a method
Choose from Deep Work, Eisenhower, Ultradian, Pomodoro, or Maker/Manager. Each preset pre-shapes a typical day for you.
Shape your day
Set your wake, work and sleep times plus your peak hours. Blocks auto-place themselves around the structure you gave.
Export to your calendar
One click sends your schedule to Google, Outlook, Apple Calendar or Morgen as a live .ics file, not a dead PDF.
Built for the tool you actually open in the morning.
Most templates die as PDFs on Tuesday. This one drops straight into your real calendar, or any tool you live in.
Google Calendar
One-click ICS import. Your blocks land on today, not a PDF.
Outlook
Same file. Desktop and web import cleanly, recurring blocks included.
Apple Calendar
Double-click the .ics. Syncs to Mac and iPhone instantly.
Notion
Paste the day as Markdown. Structure survives, headers intact.
Excel
Drop the CSV into a sheet. Use it as a printable template.
Google Sheets
Browser-only? Paste the markdown in. No install needed.
One export. Six destinations. Zero PDFs that die on Tuesday.
Stop rebuilding your day every morning.
You just built one template. Tomorrow you'll build it again. Kai reads your calendar, your inbox, and your priorities, and reshapes your day automatically, every morning, without templates.
Get early accessTime blocking, answered.
Everything you need to know about the method and this tool.
Time blocking is the practice of assigning every block of your workday to a specific task or category, rather than working from a to-do list. Cal Newport popularized the modern version in Deep Work.
There isn't a canonical "5 method," but the five most-used systems are: Deep Work (Cal Newport), Eisenhower Matrix, Ultradian Rhythm, Pomodoro Stacking, and Maker/Manager Schedule (Paul Graham). All five are built into this tool.
Pick a method (or start blank), set your wake/sleep/work hours, drag the blocks to fit your day, then export to your calendar. The whole process takes about 90 seconds.
Most research points to 60–90 minutes for deep work (matches the body's ultradian cycle), with 10–20 minute recovery breaks. Avoid blocks shorter than 25 minutes for focus work, as there's a context-switching tax.
More free tools from Kai
Meeting Agenda Generator
Build a structured, time-boxed agenda in seconds
Try it freeMeeting Minutes Generator
Capture decisions and action items in minutes
Try it freeMeeting Transcription
Live AI transcript + summary, in your browser
Try it freeMeeting Cost Calculator
See what your meetings actually cost per year
Try it freeSchedule Builder
Visual weekly planner by Morgen
Try it freeScheduling Poll
Find a time that works for everyone
Try it freeReady to stop building templates?
Get early access