See the real price tag
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Free, no signupMeeting cost calculator: see the real price tag
See what your meetings really cost: per session, per week, per year. Live ticker. Shareable link. Free. No signup.
Pick the meeting that keeps you up at night.
Every card opens the calculator pre-filled with a real-world scenario. Tweak the inputs, share the URL, watch the ticker.
15 min · 8 ICs · dailyDaily standup
Feels harmless. Costs a junior hire per year.
60 min · 20 people · weeklyWeekly all-hands
The single most expensive recurring meeting on the calendar.
90 min · 7 devs · biweeklySprint planning
Two hours every other week of your highest-leverage engineers.
60 min · 5 VPs · weeklyLeadership sync
Five figures a quarter. Fifty if it runs over.
30 min · 2 people · weeklyManager 1:1
Small per-meeting. Multiplied by every report on the team.
45 min · 4 people · weeklyClient status call
The meeting nobody wants. The one clients notice when you skip.
Three steps. Sixty seconds.
Plug in your meeting
Attendees, salaries, duration, recurrence. Use the role presets (IC to C-level) or drop in exact numbers. Everything updates in real time.
See the cost ladder
Per session. Per week. Per year. The annual number is the one that changes behaviour, and the one most calculators quietly hide from you.
Share it, or fix it
Copy the share link into Slack, or let Kai capture the meeting so the hours spent in it stop being wasted.
The per-meeting cost hides. The annual cost screams.
A weekly leadership sync doesn't feel expensive. Until you multiply by 52. Here's what that one calendar entry buys every single year.
Already on your calendar
$52,000/year
One 60-minute weekly sync. Five people at $200 an hour, fully loaded. Nobody approved that budget.
52 Tuesdays, every year
A junior hire
Fully loaded: benefits, tax, laptop, the lot. One ongoing meeting can equal one ongoing person.
Your entire SaaS stack
Notion, Slack, Linear, Figma, Vercel, for 20 people, for a whole year. That's one bad recurring sync.
A product launch
Landing page, ads, launch video, PR. A quarter of launch budget. Per recurring meeting.
A team offsite
Flights, hotel, dinners, the good venue. Once a year, tangible, remembered. Not the 52nd Zoom of Q2.
You can't fire meetings. But you can stop wasting them.
Stop measuring the cost. Eliminate it.
Kai is an AI executive assistant for meeting-heavy operators. It captures every meeting (no bot in the room), pulls out the action items, drafts the follow-ups, and gives you back hours every week.
Kai sits through the meeting so the hours you pay for stop evaporating into untracked follow-ups.
Save your spotMeeting cost, answered.
Everything you need to know about the math and this tool.
Multiply the number of attendees by their average hourly cost (salary plus overhead) by the meeting length in hours. Our role presets use a 1.4× overhead multiplier (the standard fully-loaded employee cost ratio) applied to US average salaries for each role.
For a typical startup leadership meeting (5 people, 1 hour, mid-level salaries), about $475 per session. If that meeting is weekly, it costs roughly $24,000 per year.
Because recurring meetings repeat 52 times a year. A 'small' 30-minute weekly sync with 6 people quietly costs more than a single mid-tier hire. The annual number is the one that should drive decisions.
Divide the total meeting cost by the number of attendees. The calculator does this automatically. Every input update recomputes the breakdown in real time.
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