What's new in Kai.

Schedule a task from Tasks

Right-click a task in the list and pick Schedule…, or press Schedule in the task's details. Your week opens with your events in grey, so the free time stands out. Click a time to place a slot the length of the task.

• As many slots as it needs. Spread a long task over the week: each click adds another slot, and you can draw on the calendar for any other length.
• On the calendar you choose. Pick the calendar the blocks go on, your work one or a calendar you keep for focus time, before you press Schedule.

Connect your AI assistant from Settings

Open Settings, then MCP. The Kai MCP URL sits at the top with a Copy button, and the steps under it walk you through Claude, ChatGPT, Claude Code or any app that takes a custom connector. Paste the URL, approve once on Kai's screen, and your assistant can work with your calendar, tasks and email.

• See who's connected. Connected apps lists every assistant with access to your Kai data, with its icon, when it connected and when it was last active.
• Revoke access. Open an app's ⋯ menu and revoke it. It can't renew its access after that, and any access it already holds runs out within the hour.

Suggestions during meetings

While Kai records a meeting in the desktop app, it notices when you commit to something and offers it on the spot: the task, the follow-up email or the next meeting.

• Saved for later. A suggestion you don't answer in time waits under Summary & Tasks after the meeting, ready to act on or drop.
• Turn it off. It's on by default. Switch off Suggestions during meetings in Settings, under General.

Briefs that do the homework, summaries that fit the meeting

About twelve hours before a meeting, Kai writes a brief: what you discussed last time, what you promised and whether it's done, recent email and Slack threads with the people coming, and who's new. After the meeting, Kai picks a summary that fits it, from a standup to a sales call or an interview, and turns the action items into suggested tasks.

• Tell Kai what you want. Say what a brief should research, what it should lead with, or what your summaries should cover, in the chat or from the Personalize banner on a brief. Kai remembers it for your next meetings.
• Redo one summary. Ask Kai to rewrite a meeting's summary with a different focus, just this once.

Come say hi on Product Hunt

Kai's launch page is up on Product Hunt. Leave a comment about what you use Kai for or what you'd like it to do next, and ask the team anything. Come and give us some love in the comments!

The launch film

We cooked up a launch video with the story of Kai and its latest flows and features!

Kai writes to you when an email can't wait

When an email needs you soon, Kai doesn't leave it waiting in your inbox. It checks what it can, like your calendar when a client asks to move a meeting, then writes to you in the chat and sends you a notification. Answer in a few words and Kai drafts the reply. If an email isn't worth your time, Kai stays quiet.

• Tell Kai what matters. Say it in the chat: what's noise, what's important, what to watch for, and how to turn emails into tasks. Kai remembers it as your email preferences.
• Nothing to switch on. It's on for every account, for the email you've already connected.

One thread, like texting your assistant

There's one chat with Kai rather than a list of them. It's there when the app opens and after a restart, and you scroll up through your recent messages the way you would in a text thread. If you used Kai before this update: the chat no longer clears itself after 15 quiet minutes.

• Every device shows the same chat. Ask on your Mac and read Kai's answer on your phone or in your browser.
• The chat is Kai's home screen now. Kai no longer opens on a dashboard. Home is your chat, and the chip at the top shows what's on now and next. For a brief every morning, ask Kai to set one up as a workflow.

Attachments in the Email workspace

Every file on a message is a card you can open. In a reply, drop files onto the composer or pick them with Attach files, up to 25 MB in total.

• Kai reads them too. Ask what a PDF or a document says, and Kai opens the attachment and answers.

Images in the chat

Drag a photo into the chat, paste it, or pick it with the paperclip. Kai reads it with your message, so a whiteboard, a screenshot or a receipt becomes something it can act on.

• Snap it on your phone. In the mobile app, take a picture from the chat and it's attached straight away.
• PDFs too, up to four at once. Attach photos and PDFs together, up to four per message.

Recording controls around the notch

While a meeting records, one line at the top of your Mac says so, with the levels moving beside it. Reach for it and it opens: stop taking notes, start a new recording, or stop this one and switch straight to the meeting waiting after it.

• The summary comes back to the same place. When Kai has written the summary, the notch says so and offers to open it. One click and you are in the meeting, notes and tasks already there.
• Leaving the call is not stopping the notes. The recording keeps running until you stop it, which is what you want when a call ends and the conversation carries on.

Kai notices a meeting has started

When a call app takes your microphone, Kai offers to record rather than waiting to be asked. It is on by default, and Settings decides which apps count.

Swipe left to dismiss, right to reply

Pull a thread to the left and it clears, with the list closing the gap behind it. Pull it to the right and the thread opens with the reply ready. Both commit at the same point, and the panel dims under your thumb when they are about to.

• It tells you before it acts. Past the threshold the action darkens and its icon grows, so a half-hearted pull springs back rather than clearing something you wanted to keep.
• Triage as well. The triage list takes the same left pull to dismiss. Reply is the email list's alone, since that is where a thread to answer lives.

Email has its own workspace

Open Email from the rail and the threads that need you are right there, with room to read them and answer. The reply box sits under the thread, and a reply you leave half-written to check the calendar is still there when you come back.

• Three tabs. Needs reply, FYI and Waiting for reply, each with its count, and a Dismiss all under each list.
• Drafts that wait. What you type is kept on this device as you type it. Switch workspace, come back, and pick up mid-sentence.
• Kai drafts, you send. Open a thread, press Draft reply in the chat, and Kai's draft lands in the reply box for you to edit and send.

One layout for every workspace, on a desktop and on a phone

Triage, Email, Calendar, Tasks and Meetings open beside the chat from the rail on the right, and the same layout folds down to a phone screen. It was redrawn from scratch so a workspace reads the same wherever you open it.

Meetings transcribed in six languages

Record a call in English, Spanish, French, German, Italian or Portuguese and the transcript comes back in that language, speaker by speaker. The summary and the action items follow the language of the call, so the recap you forward reads the way the meeting sounded.

• Six on purpose, not eighteen. Kai used to attempt eighteen languages and the text came back rough on most of them. It now steers to the six above, which is where the quality holds. More come back as they clear that bar.

Kai sends email from its own address

A workflow can deliver what it found straight to your inbox now, written by Kai rather than sent from your mailbox. By default Kai only writes to the addresses on your own accounts. Settings > Kai is where you let it write to anyone else.

Your integrations, open by default

Every account you've connected gives Kai its full set of actions, in chat and inside a workflow. Ask for something in a connected tool and Kai does it instead of explaining that it can't reach that far. Settings > Kai turns it back off.

Describe the job, Kai writes the plan

Ask Kai for something recurring in your own words. It writes the plan back in plain language and saves nothing until you confirm. From then on it runs in the background, app open or not, and files what it found in Triage. In the clip, a morning brief lands there before the laptop opens.

• Straight to your phone. You choose at setup whether a run pushes to your devices, so a morning brief can reach you before you're at the desk. A job that only matters when something changed stays quiet until it does.
• Every run on the record. Settings > Kai Workflows lists what you've saved, whether each one is active, and what its last run reported. Use Run now when you don't want to wait for the schedule, or open one and change it with Kai in the same plain language.
• What it costs you. You can have up to 10, and each run spends Kai credits. A run is skipped when you're out rather than failing quietly.

Answers that come back faster

Kai runs on an upgraded model. Replies arrive quicker and land closer to what you actually asked for.

Your active calendars, on every device

Turn a calendar off on your laptop and it stays off on your phone. Kai reads the same setting when you reach it over MCP, so it stops offering slots on a calendar you muted.

Ask Kai how long it takes to get there

Over MCP, Kai can look up a place and work out the travel time to it, so “can I make the 3pm across town” gets a real answer. Calendar work over MCP also handles timezones properly now, so an event lands at the hour you meant.

A new calendar canvas

Scroll across days, weeks and months with your trackpad or your fingers, and drag events and tasks without them jumping. Pinch to zoom, or hold Control and scroll. Much better on a phone.

Triage, redesigned

The triage workspace is easier to move through, and every email carries the sender's photo or company logo, so you know who it's from before you read a word.

Email drafts you finish in two clicks

Kai's draft opens in chat with the parts you need to fill highlighted. Click a placeholder to replace it, and Kai asks before sending if you left one behind.

Transcription that survives an interruption

Transcripts are more accurate and speakers are easier to tell apart. If a live transcription gets cut off, Kai spots it when you reopen the app and offers to carry on from where it stopped.

Do it with Claude

Hand any task to Claude or ChatGPT without leaving Kai. Kai writes the prompt from the task and how you like things done, shows you exactly what goes out, and lets you set what “done” means and any limits before you send.

A whole new look

Kai runs on its own design system now. Cleaner screens, chunky new controls, and the Kai character across the app. You can see it in the clip above.

Connect Kai over MCP

Kai speaks MCP, so you can reach your meetings, transcripts, tasks and calendar from the tools you already use: Claude, ChatGPT, Cursor, VS Code, Claude Code, and any client that supports MCP. Ask about a call in Claude and it reads the transcript straight from Kai.

A brief before every meeting

Open an upcoming meeting and Kai pulls together a brief: who is coming, your recent email threads with them, and a bit of research on each person. Hit “Prepare meeting brief” and it is ready before you walk in.

A new way in

New accounts get a redesigned first run: a quick tour, connect your email and calendar, tell Kai your role and what slows you down, and it starts working from minute one.

Context Indicator

Ctrl-click (Cmd-click on Mac) the tasks, meetings, triage items or emails you want Kai to focus on, and each one becomes a chip in the chat box. Kai then works on exactly what you picked instead of guessing from the conversation.

Suggested actions

Once you have picked something, Kai reads what it is and offers the next steps that fit: Prepare, Reschedule, Draft reply, and more. One tap instead of writing out the request.

The doors opened

The first users got into Kai this week, in small daily batches so we could stay close to every new account. Sign-up is open to everyone now.

Guided onboarding

New accounts start with a short guided setup: connect your calendar, email and Slack, tell Kai what hurts most, and it starts working from the first minute.

Live transcript, on device

Add it to Chrome, hit record in the meeting tab. The transcript builds as people speak, with speaker labels, and the audio never leaves your machine (Whisper runs locally).

Summary and action items when you stop

The second you stop, Kai writes a clean recap and pulls every commitment into a to-do list, with who owns what.

Ask Kai from any Slack thread

It reads the full back and forth before it replies, and answers with real actions instead of a canned line.

Booking link

Share one link and people grab a slot that works. Edit your availability from Settings, or just ask Kai to change it.

Kai's new brand, across every screen

The identity is consistent now, from the website to every corner of the app.

Quick Meeting Capture

Start recording from the tray menu, or hit n then m. Kai turns the conversation into notes and action items.

Email, triaged before you open it

Kai sorts your inbox into what needs a reply, what to know, and what is waiting, so you only deal with the few that matter.

Talk to Kai

Dictate instead of typing. Hold the button, say what you need, let go.

Your morning, briefed

Deep work blocked, overdue items surfaced, email triaged. The day is organized before you touch it.