Privacy Policy

What We Collect

• Email address— collected when you join the waitlist. Required to notify you of Kai's launch and send occasional product updates.
• Name and company — optionally provided during waitlist signup. Used to personalize communications.
• AI chat messages — if you use the Kai demo chat on this website, your messages are processed to generate AI responses. Chat sessions are temporary (24-hour sessions, messages retained for 7 days for moderation purposes only).
• Usage analytics — we use Plausible Analytics (privacy-friendly, no cookies, no cross-site tracking) to understand traffic patterns. No personal identifiers are collected.
• Referral codes — if you sign up via a referral link, we record the referring party to credit them.

What We Do NOT Collect

We do not collect calendar data, tasks, emails, or any content from your productivity tools through this website or the demo chat. The Kai Chrome extension has an optional Google Calendar integration that runs entirely on your device — see the Kai Chrome Extension section below for details.

Kai Chrome Extension

The Kai meeting-transcription Chrome extension is designed to keep your meeting audio, transcript, and summary entirely on your device.

What stays on your device:

• Meeting audiocaptured from your browser tab and microphone — never uploaded.
• The transcript, generated locally by Whisper Base running in your browser via WebGPU or WebAssembly.
• The meeting summary and action items, generated by a local language model (Chrome's built-in Prompt API, with WebLLM as a fallback).
• All of the above, stored locally on your machine by Chrome.

What may leave your device, and only with your explicit action:

• Google Calendar metadata— if you connect Google Calendar inside the extension (read-only scope), Kai reads event titles and attendees directly from Google's API to your browser, to label your transcripts. We do not proxy this through any Morgen server.
• An email you send from inside the extension — when you click “Email notes”, the extension opens your default mail client with the summary pre-filled. Sending it is your action, on your machine.

What we do NOT do in the extension:

• We do not run a meeting bot or join your calls as a participant.
• We do not send your audio, transcript, or summary to any Morgen server.
• We do not use your meeting content to train any model.
• We do not require an account to use the extension.

A recording indicator is visible whenever a microphone or tab-audio stream is active. Stealth recording is never possible.

Permissions the extension requests, and why:

If you uninstall the extension, all transcripts and summaries stored locally on your device are removed by Chrome along with the extension.

How We Use Your Data

• To send launch notifications and product updates to waitlist members
• To respond to your inquiries
• To prevent abuse of the AI demo
• To improve the Kai product

We do not sell your data to anyone, and we never will.

Third-Party Service Providers

Your data may be processed by the following providers:

Data Retention

• Waitlist data: retained until you request deletion
• Chat sessions: 24 hours
• Chat messages: 7 days
• Analytics: aggregated, no personal identifiers retained

Your Rights (GDPR)

If you are located in the EU/EEA, you have the right to:

• Access the personal data we hold about you
• Request correction or deletion of your data
• Withdraw consent at any time
• Lodge a complaint with your local data protection authority

To exercise these rights, contact us at hello@hirekai.ai.

Data Controller

Changes to This Policy

We may update this policy. Continued use of hirekai.ai after changes constitutes acceptance. We will notify waitlist members of material changes by email.